Welcome to Hillsboro School District
Volunteer Application
IMPORTANT: Application will not be saved until completed.
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Volunteer Information

Parent and community involvement is greatly valued within schools accros the district. Through stong parent organizations, and thousands of individuals who donate their time in our schools, students benefit from a diverse range of opportunities these generous volunteers provide. Whether receiving assistance with reading, the opportunity to learn a new skill, or benefitting from school gardens, updated playground, and computer labs, students' experiences during their K-12 education in Hillsboro are greatly enhanced through these contributions. Contact individual schools for information on current volunteer opportunities.

Volunteer Procedures

Signing up to become a volunteer for the Hillsboro School District is relatively easy. Once your application has cleared, it will automatically be renewed each year. Fingerprint clearance, once completed and approved, will never expire.

There are FIVE basic steps to becoming a volunteer. Please take a screenshot or make a note of these requirements:

  1. Please read the district's Volunteer Handbook and complete the Required Volunteer Trainings. You will be asked to confirm completion during the volunteer application process. Estimated time to complete: approximately 90 minutes.

  2. Complete this district-wide Volunteer Application. - Click the start button to begin after you have reviewed these five steps.
    *The information you provide will be used to complete a background check through the state's criminal records and the Oregon Department of Education's sexual misconduct database.

  3. Begin the fingerprint background clearance process AT ANY TIME by clicking HERE

  4. CHECK YOUR VOLUNTEER STATUS by clicking HERE.

    • Expired application? Complete this application form to renew.
    • Need to update your personal information? Complete this application form to submit new new information

  5. Contact the school or your student's teacher directly, either by email or phone, to see what opportunities they have available. You volunteer application must be fully approved in order to begin volunteering.

1 - Tell us about yourself

Please enter information exactly as it appears on your government issued identification

First Name*First name required
Middle Name
Last Name*Last name required

Enter a 4 to 6 digit numeric pincode.
This code will remain confidential and may be used to confirm your identity when you sign in at your school's kiosk.

Required
Email Address*
Phone Number 10 Digits Required
Required
Secondary Phone Number 10 Digits Required
Cell Phone 10 Digits Required
Mailing Address
Required
City
Required
State
Required
Zip
Required
List all Cities, States you have lived in during the last 7 years other than your current residence.
Special Interests
Employer

Legal First Name* Required
Legal Middle Name
Legal Last Name*Required
List previously used names in the past five years (if different)
Date of Birth*Required
Drivers License Number or ID Number Required
Recommended
Issuing StateRequired
Type of applicant*Required


Emergency Contact Name*Required
Emergency Contact Phone*Required
Required
Have you ever been convicted of a sex-related crime?*
Required
 Have you ever been convicted of a crime involving violence or threat of violence?*
Required
 Have you ever been convicted of a crime involving drugs or alcohol?*
Required
 Have you ever been convicted of any other crimes (not including minor traffic violations, such as a speeding ticket?*
Required
 Have you been arrested within the last three years for a crime which has not yet been acquitted or dismissed?*
Please provide an explanation of any criminal charges checked above
For any convictions include the state, date, and convicting agency.*
Required
Is this the first time you are applying to volunteer in the Hillsboro School District?*
Languages Spoken* Required
Emergency Contact Name*Required
Emergency Contact Phone*Required
Emergency Contact Relationship*Required
Required
Hillsboro School District Volunteer Trainings*
Required
Hillsboro School District Volunteer Expectations*

By checking the 'I acknowledge...' box below, the volunteer agrees to abide by the following conduct and safety guidelines. It is further understood that it is the responsibility of the teacher or principal to dismiss any volunteer whose actions are not in the best interest of the school or students.

  1. Volunteer Application/Guidelines Form: A completed Volunteer Application/Guidelines form must be on file before working with students.
  2. Identification: Volunteers are required to sign in and out of the building and wear a badge, tag, or button identifying them as a volunteer.
  3. Commitment and Level of Involvement: Volunteers must carefully consider the time commitment they are willing to make in order to create an appropriate balance between volunteering and their personal lives. They also understand that the paid staff are, by law, the ones legally responsible for the overall management and operation of the school and its programs, and that volunteers serve in an advisory capacity unless requested to serve on a decision-making committee as designated by the principal.
  4. Confidentiality statement and agreement: Visitors and volunteers are not employees, students, or business associates of the Hillsboro School District. However, they may have incidental contact with or information about persons using or receiving services at the Hillsboro School District. Visitors and volunteers will keep all incidental disclosures private and will not access protected health information or any Hillsboro School District Staff, student, or business associate. Any information obtained in the course of visiting or volunteering is only to be discussed with the appropriate teachere or staff member at the school. By clicking 'I ACCEPT' below, you are stating that you have read and understand the above policies and acknowledge your responsibilities, and that you agree to report any problems related to privacy to your contact person at the Hillsboro School District.
  5. Discipline: Volunteers may not discipline students. Such matters are to be referred to the appropriate staff member.
  6. Supervision of Students: Students are not to be left without supervision, especially in the event of an emergency. Volunteers should use the room communication system to call for help or send a student to the office if necessary.
  7. Emergency Drills: During an emergency drill, volunteers are to exit the building with students.
  8. Bodily Fluids: If someone is bleeding, vomiting, or excreting other bodily fluids, a volunteer should notify a staff member, regardless of the training of that volunteer.
  9. Reliability: Volunteers must be reliable and will notify the staff person as soon as they are aware of being unable to volunteer or if arrival time is later than scheduled.
  10. Example for Students: Volunteers set an example for students. Dress and behavior should not attract undue attention. Use of profanity, smoking, alcohol, or drug use (legal or illegal) and the promotion of personal religious or political beliefs are prohibited when volunteering.
  11. Discrimination and Harassment: At the Hillsboro School District, equity is a lens through which we evaluate all decisions, policies, and procedures. We work to actively create anti-racist systems and remove barrieres for our historically marginalized students, staff, and families. We recognize the diversity and worth of all students, individuals, and groups, and are committed to both educating and providing a safe and inclusive environment for everyone, regardless of their race, ethnicity, color, ability level, immigration status, religion, gender/gender expression, sexual orientation or any other basis.

Required
Advisory

A check of the applicant's criminal history will be made by the Hillsboro School District to verify the responses to the preceding questions. Per ORS 339.374 (2), applicants will also be screened through the Oregon Department of Education's Sexual Misconduct Verification System to determine if the Department has an ongoing investigation or substantiated report of sexual misconduct before being allowed to volunteer.

By signing below, I hereby grant to the Hillsboro School District permission to check civil or criminal records to verify any statement made on this form. Regardless of whether the applicant grants consent, the Hillsboro School District will conduct a criminal offender record check of applicants for the position of school bus driver, volunteer, or other prospective school employees working with or around children.


Electronic Signature (type your legal name)*Required

2 - Do you have students in the district?

Required
 Do you have a student in the district?*
Required
When you tell us who your students are it allows us to help you get involved with their specific classrooms and activities.
 
First Name Required
Last Name Required
Select School Required
Grade* Required
Classroom if known
Click on Next Step to select the schools of interest to you.

3 - Confirm your school selection

Please select at least one school.

4 - What are you interested in?

No schools have been selected yet. Please select a school in the section above.
Tell us which activities you are interested in. Each school you selected above will have its own activities list below. Please take the time to click on each list and select the activities you find interesting.

Thank you very much for your application. Volunteers are very important and are very much appreciated here at Hillsboro School District.

We will be in touch as soon as possible and look forward to welcoming you as a volunteer.

If you have any questions, please contact us by phone - ,
or email us - volunteermanager@hsd.k12.or.us

is specifically organized into classrooms. Please select a classroom.
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For volunteering questions, please contact
volunteermanager@hsd.k12.or.us - .
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Missing Information

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You have not checked any interests! If you'd like to return and view the activities list, click on Return, and click on a school's activities list. Otherwise just click on I'm Finished to submit your application as is.
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